Thursday
• AHOD – 7pm, Load trucks at action and transport to base.
Friday
• Beau meets porta john at 7:30am sharp @ base and directs placement of johns.
• David Tedford and Mark Nance will Pickup rental trucks and continue road prep 7am recruiting all who will help.
• Mark pick up t-shirts for Captains, Traffic Volunteers and for Deer Creek Boy Scouts, volunteer booth: and pick up money for Deputies from Jane.
• Ian will tend to central dispatch setup - Believe that all equip and everything with fleet tracking will begin at 3pm
• Beau, Jeremy, Dave, Mark - all available prep and stage signs in order for deployment.
• Mark ensure all packets for aid stations and sag are ready with radios, badges, documents etc.
• AHOD – Radio Test 1pm.
• Mark – Athlete Meetings 4 and 5
• AHOD - Ice trailer and truck staging 8pm
Race Day Logistics
• Staff should meet at base at 2am crews will be divided into teams of two – hopefully 3 teams are available and can split sign deployment in thirds and get them out asap.
• AHOD for aid station setup and signage placement.
• Mark and Dave will verify that barricades are still up around reservation on way to AM meeting at base. Drivers should arrive at base no later than 4:15 AM.
• Drivers w/ help head out to their particular aid stations at 4:30 to get them set up. and set signage on way back after complete.
• Mark N/Kevin H will deliver the BAS 1/7 truck to Dam and Setup and set signage and barricades at all locations between briton and mac to transition.
• Jeremy Hall will deliver BAS Truck to Piedmont Location, Kevin will follow in service truck to pick up Jeremy and set signs between turnaround and Macarthur then return to base. Jeremy can pick up medical rider and head to piedmont aid station after 7:30.
• Sean will drive truck to Deer Creek and Heritage and Set-up. Dave T will follow in service truck to pick up Sean and set signs between council/206th, macarthur/waterloo and macarthur back to britton then return to base. David can pick up medical rider and head to deer creek aid station asap to ensure scouts are setting up.
• Beau will drive truck to Deer Creek and Heritage and Set-up. Marc will follow in service truck to help set up aide station and pick up Beau and set signs between council/206th, to britton then return to base. Beau can pick up medical rider and head to Heritage aid station asap to ensure station is up and running are setting up. Marc can stay at base to coordinate with volunteer station and head to varying aid stations as necessary to monitor.
• Paula Porter will drive the course outbound within city limits and deliver vests and flags to volunteers.
• Mark Nance , Jeremy Hall, Beau Lee and David Tedford will be available for assistance as available. These trucks will also be stocked with product and snacks, please keep police and deputies hydrated and stocked with goodies along the way.
• Mark Nance will meet with OCPD at Britton & MaCarthur at 7:00 AM.
• For the morning rush (~8:30 AM), the following staff will be scheduled at aid stations for initial traffic as detailed below:
o Mark Nance – BAS 1/7 (Hefner Dam) ~ 7:45
o Beau Lee - BAS 2 (Heritage) ~ 8:00
o Dave Tedford – BAS 3/6 (Deer Creek) ~ 8:00
o Jeremy Hall – BAS 4/5 (Piedmont) ~ 8:30
o Course Rovers and SAG - Deer Creek & Piedmont
o 1 Course Rover running between Hefner Dam and Heritage
• Mark Nance will pick up medical rover (TBD) between 12:00 noon and 1:00pm at base supply.
